Publication Year: 08. 04. 2017 Date of last inspection: 18. 09. 2017
Access to data and accompanying materials is determined in the Policy of Digital Preservation of the ADP. The user may access study metadata on the webpage and through the Nesstar browser. Types of access in ADP are the following:
Users may freely access the catalogue of the ADP, study metadata and research data of a limited range of studies without registration. Nonetheless, the use of data and accompanying materials are limited by the legislation, the social sciences and institutional ethical standards as well as the copyright.
Includes the possibility to access most of the research data in the ADP. Such access enables online analyses on the Nesstar browser and/or downloading of data files locally.
Research data that may be accessed by a standard registered user are fully anonymized. These are the so called Public Use Files (PUF). For more on this, see the Policy of Digital Preservation of the ADP.
ACCESS UNDER SPECIAL CONDITIONS
Some data sets are accessible exceptionally only under special conditions. Therefore in order to gain access, a special permission from original authors is needed. For example:
Access under special conditions demands, in addition to the regular registration (Standard Access), filling-in an additional formular »Application for access to materials on request« that includes an exact indication of the desired study and additional explanations of its intended use. The user sends such filled-in formular to the ADP via firstname.lastname@example.org.
The Commission for the protection of Confidentiality of the ADP carefully inspects the Application and no later than in 7 working days after the submission of the Application, decides on the possibility of access to the requested study data. If the access is granted, the Commission will initiate the process of obtaining authorization of access from the study's original authors. For more on this, see the Policy of Digital Preservation of the ADP.
a) Access through a safe connection
The Commission for the protection of Confidentiality of the ADP may assign a user access to the desired study via a safe connection.
b) Access in a safe room
If the data is especially sensitive the user may be granted access to such dataset only in a safe room of the ADP. Such data may not be anonymized, therefore a special protection is needed. These are the so called Secure Use Files (ScUF) that the user may access only after signing a special contract, determining the rights and obligations of use of the requested research data. For more on this, see the Policy of Digital Preservation of the ADP.
The ADP will assign to a user a username and password that is valid until the end of the current study year. If a user needs access to data also in the following study year, he/she will need to re-register.
The permission to access data is limited to the concrete user and is thus not transferable. The username and password can be used exclusively by the user that was assigned access.
The user obliges to use data only for the purpose given at the point of registration. If he/she wants to use data for another purpose, he/she has to complete the registration form again, claiming the new purpose.
The user obliges to use the datafile for a maximum period of 1 year after receiving a data file and is obliged to securely delete the datafile after use.
The user obliges to assure appropriate level of protection of the data when transferring, storing and using data. During his/her work, he/she will respect the relevant legislation and professional and institutional ethical codes of conduct.
The user assures that data will not be accessed by third parties. This means also that the copies of the materials will not be handed over to third parties without a prior written permission of the ADP.
The user obliges not to abuse the confidentiality and privacy of individuals or organizations involved in the study. The user must retain the confidentiality of all information also when he publishes his/her research results.
The user obliges to comply with the specific restrictions of individual datafiles if these are specified.
When using data, the user will respect professional and institutional ethical codes of conduct and will in the event of uncertainty consult with the ADP.
The original authors of the study retain copyright of the data.
The user obliges to cite the study in all subsequent publications and presentations that will include study data. This refers both to referencing a source under tables and images, as well as referencing the data source in the text itself (analysis). Simultaneously, the user must cite the study in the resource list at the end of the publication.
An example of a citation in the list of resources (APA 6):
|Hafner - Fink, M. in Malešič, M. (2016). Slovenian Public Opinion 2015: Work Orientation (ISSP 2015), Role of Government (ISSP 2016), Mirror of public opinion and National Security Survey [Data file]. Ljubljana: University of Ljubljana, Social Science Data Archives. ADP - IDNo: SJM15. Accessed http://www.adp.fdv.uni-lj.si/opisi/sjm15/.|
An example of referencing the source in the text:
(Hafner - Fink in Malešič, 2016)
The user obliges to notify the ADP about any subsequent publications and presentations, in which the data from the Catalogue of the ADP were used. This should be done as soon as possible after the event or the publication by sending the ADP via an e-mail a link to the publication or a link to the publication record in the COBISS system.
The user obliges to inform the ADP of any errors and defects he/she detects in connection to the data. The original authors of the study and the ADP do not assume any liability for any errors or defects in the data.
The original authors of the study and the ADP do not assume any liability for the results and interpretations that derive from the secondary use of the study data.
The ADP stores user's contact information that is obtained through the registration form. The ADP will use the gathered user's data for the purpose of contacting and informing users, to perform statistical analyses of the use of the archives catalogue and to plan the work in the archives. The ADP will not forward the user's information to any third parties or use this information for commercial purposes.
How to cite this page?
27. January 2021
Delavnica: Podpora pri delu z raziskovalnimi podatki v knjižnici
Open Science in Slovenia and Worldwide
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