Publication Year: 08. 04. 2017 Date of last inspection: 08. 04. 2017
How to cite this page?
Arhiv družboslovnih podatkov. YEAR. Organizational Infrastructure. Accessed: http://adp.fdv.uni-lj.si/eng/spoznaj/politika/infrastruktura/ (DD. month year).
Legal grounds, ethical norms, and responsibilities
The functioning needs to be in line with the relevant legal framework, defining the area of access and use of digital objects. It is of vital importance that the ADP informs its users on the contents of the relevant legal framework and that it performs monitoring of their fulfillment. Within its operation, the ADP carefully follows the relevant legislation: The Law on Personal Data Protection Act, Law on Copyright and Related Rights, Law on the Protection of Documents and Archives and Archival Institutions, The Law on Access to Public Information, and the National Statistics Act. In addition to following The Law on Personal Data Protection Act, the ADP takes into consideration relevant codes of ethics of the social sciences’ research community. Relevant (disciplinary) codes of ethics are:
In terms of rules of ingest and rules of accessing materials and research data, the ADP uses fixed standardized forms. Ingest of research data is accompanied by documentation on the fulfillment of ethical standards, legal frameworks, and good practices. Agreement on ingest in the form of a License Agreement, signed by the data depositor and the ADP, defines the relationship between the two parties: it gives rights to the ADP to process the study for the purpose of digital preservation and gives rights of access to research data to users.
The model of digital preservation
The ADP follows the OAIS model (The Open Archival Information System; ISO 14721: 2012) and the requirements of the Core Certificate of Trustworthy Data Repositories in its processes of long-term digital preservation. Image 1 on the next page presents the compliance of ADP's operations with the OAIS model and the Core certificate.
The OAIS model is composed of three complex information objects: submission information package (SIP), archival information package (AIP) and dissemination information package (DIP). These three information objects represent the state and transformation of digital content, together with metadata from the point of ingest, through archival storage and finally to giving access to users. Due to the procedure of pre-preparation and active acquisition of materials, a phase of pre-ingest or pre-SIP is added to the model (see Producer-Archive Interface – Methodology Abstract Standard (PAIMAS) - ISO 20652: 2006), where communication with possible data providers is established, and an evaluation of the suitability of the study for the collection of ADP is made. On this basis, a decision is made, which studies to ingest.
Collection Development Policy
The ADP holds research data that are of interest for social sciences’ research, the emphasis being on problems, connected with the Slovenian society. Studies that reach theoretical, conceptual and methodological excellence have precedence, especially longitudinal and internationally comparable data that include data from Slovenia. Exceptionally, topics, which do not strictly fall into the social sciences’ framework, are considered because they either structurally resemble research data from social sciences or lack other possibilities of preservation.
Long-term storage of research data demands additional efforts and costs for their preparation in the format that will enable further use. These costs and efforts are justified by the savings, represented in the continuous reuse of data. The ADP plans to expand its collection of research data also in other fields of science. This will enable preservation of research data of data providers from similar fields, while at the same time promoting interdisciplinary reuse of research data. The ADP connects with other similar disciplines (humanities, medicine etc.) in dealing with certain types, classes, and formats of data, whereas on the other hand it closely follows the development of its collection and stimulates the representation of less represented disciplines (educational sciences, psychology, economics etc.). The ADP strictly follows the current trends in the field of open government data, big data, harmonization and interdisciplinary integration of research data.
Principles and strategy of digital preservation
The basic strategy of digital preservation in the ADP is normalization at ingest. For this purpose, the ADP has set rules of appropriate formats of data files that are being accepted from data providers, as well as compatible formats for long-term digital preservation (see Recommended formats).
The ADP has as a mission long-term digital preservation of its holdings. The main aims of the digital archive are long-term storage of data files and other materials, especially in connection with the following principles:
By meeting the above principles and creating external transparency of its activities, the ADP considerably contributes to the credibility of the data archive.
Concerning the continuity of access, the ADP assures that appropriate local equipment and procedures for long-term digital storage are implemented. In addition, existing tools and services of a backup security duplication in the national environment are used. The ADP aspires to practice the policy of open access that determines that the service in the framework of open access to research data for final users is free of charge.