Access types
Access to data and materials is determined by the Digital Preservation Policies at ADP.
The user can access research data and metadata through Dataverse.
ACCESS WITHOUT REGISTRATION
Access to the materials is completely open and can be accessed through Dataverse without registration. Users can download the materials to their computer while complying with ADP’s general terms, legislation, and ethics.
ACCESS UPON REGISTRATION
It includes access to a file intended for public use, the so-called Public Use File. The file is suitable for research and educational purposes.
It enables users to:
- draw more precise conclusions about the phenomenon for which the data were collected,
- access the data more easily.
Registered user: Access to digital material is intended for registered users for analysis purposes. Users access digital material through the Dataverse application.
ACCESS UNDER SPECIAL CONDITIONS
Access under special conditions is a form of protection applied to files from which not all direct or indirect identifiers enabling the identification of individual units of analysis can be removed.
Special conditions may include the following:
- the data may not be fully anonymised,
- the file may be subject to a six-month embargo.
Access under special conditions: FILE FOR RESEARCH PURPOSES (SUF)
Provides access to files that are available exclusively for research purposes, the so-called Scientific Use Files. Access to the data may be obtained upon the user’s request for access to the file(s) in Dataverse.
Special conditions:
- Registered user with researcher status (ARIS)
- Submission of an Application for Access to Data and Other Digital Objects upon request
- Approval by the ADP Confidentiality Protection Committee
Other users (e.g. students or citizen researchers) must attach a signed Statement of mentorship for the use of ADP digital objects to their Application for Access to Data and Other Digital Objects upon request.
Procedure:
To access a digital object, the user must first register in Dataverse and request access to the selected digital object within the application. In the “Files” section, the user selects the desired file and clicks “Request Access”, which automatically notifies ADP of the request.
ADP sends the user the Application for Access to Data and Other Digital Objects upon request for completion and, where applicable, the Statement of Mentorship for the use of ADP digital objects. The user submits the completed Application via email. ADP provides the user with initial feedback within three working days.
The ADP Confidentiality Protection Committee reviews the submitted applications, examines their content, and assesses the possibilities for granting access. Based on this assessment, the Committee decides whether to approve or reject the request and informs the user accordingly.
ADP grants the user access through the Dataverse application.
Access under special conditions: PROTECTED FILE (ScUF)
A Secure Use File (ScUF) contains data with a high level of sensitivity or risk of disclosing individuals’ identities or other confidential information. Access to such data is therefore strictly restricted. Users may access these digital objects only in a specially supervised environment, such as a secure room. Access is granted solely upon fulfilment of strict conditions.
Special conditions:
- Registered user with researcher status (ARIS),
- Submission of an Application for Access to Data and Other Digital Objects upon request
- Approval by the ADP Committee,
- Assessment by the relevant Ethics Committee,
- Signing of the Agreement on the Use of Data and Other Digital Objects in the ADP Secure Room
Procedure:
To access the digital material, the user must register in Dataverse. In the “Files” section, the user selects the Proxy ScUF file containing information about the requested file and contacts ADP.
ADP provides the user with the Application for Access to Data and Other Digital Objects upon request for completion. The completed application must be submitted via email. Access is granted exclusively to registered researchers who hold a researcher identification code issued by ARIS. ADP provides the researcher with initial feedback within three working days.
The ADP Confidentiality Protection Committee reviews the application, examines its content, and assesses the possibility of granting access. Based on this assessment, the Committee decides whether to approve or reject the request.
In specific cases, prior to obtaining access, approval from the competent ethics committee in the relevant research field or from the organisation with which the user is affiliated may also be required.
If access is approved, ADP sends the researcher the Agreement on the Use of Data and Other Digital Objects in the ADP Secure Room for signature.
Access is provided in the ADP Secure Room. After review, ADP securely releases the output results to the user.
Sanctions
The user shall bear criminal and civil liability for any actions related to the use of the data. Sanctions are specified in the section General Terms and Conditions for the Use of ADP Data.